Privacy
This Privacy Policy regulates the processing of private particulars by LiNK Engineering Ltd (called "LiNK" hereafter), company headquarters at 3 Sint-Pietersvliet, B-2000 Antwerp, Belgium and registered at "Kruispuntbank van Ondernemingen" with entrepreneurial no 0755969.993.
As data controller we are convinced that the protection of your personal particulars are of essential importance. That is why we do this in compliance with the 2016 EU regulation concerning the protection of natural persons when processing personal data related to the free movement of such data until the withdrawal of Directive 95/46/EG.
Our Privacy Policy primarily aims at supplying you with information related to personal data processing within the framework of our website www.linkengineeringgroup.com, as well as supplying you with information related to personal data processing when you wish to call on our services. When supplying us with personal data you declare having read the text of this Privacy Policy and you explicitly agree with its contents as well as with the data processing.
By way of our Privacy Policy we give you more information about:
1. The personal particulars which you supply to us or which we collect indirectly;
2. The purpose of their processing;
3. How long we keep your personal data;
4. What your legal rights are as an individual person;
5. Security and confidentiality;
6. Who has access to your personal data;
7. Cookies.
We reserve the right to add modifications to our Privacy Policy. The most recent version will always be available on our website. This particular version was last reviewed and updated on 10th October 2020.
Personal Particulars: any information about an identified or identifiable natural person. Any natural person is considered identifiable if that person can be identified directly or indirectly, specifically by means of an identifier, such as a name, an identification number, address data, an online identifier or one or more elements typical of physical, physiological, genetic, psychological, economic, cultural or social identity of such a natural person.
Private categories of personal data: personal particulars from which may be deduced a person's race or ethnic background, political opinions, religious or philosophical convictions, trade union membership, along with genetic or biometric data aimed at a person's unique identification; health data or data related to a person's sexual behaviour or sexual orientation.
Processing: a computation or a series of computations related to personal data or to an entire file of personal data, whether or not executed via automated procedures, such as compilation, registration, classification, recording, consulting, usage, distribution by means of forwarding, spreading or making available to others, aligning or combining, shielding, deleting or destruction of data.
1. Personal Data Which You Supply to Us or Which We Collect Indirectly
1.1. During a visit to our website
- IP address
- cookies (see article 7)
1.2. Upon subscription to our newsletter
- e-mail address
1.3. As an Employee
- information about clothing sizes to enable the company to provide suitable working clothes for employees
- name, address, e-mail address, telephone number
- photographs and video films for promotion purposes and/or communication with clients
- letters of application, curriculum vitae, cover letters and any notes made during the application interview
- information about the driving licence and the bonus-malus level at the insurance company
- information about education and work experience, assessment forms, results of possible tests or assessments, identification of a possible lack of knowledge or of other imperfections
- checks on e-mail traffic and internet use
- working time registration
- name of a contact person who can be reached in the case of an emergency
- information regarding payroll and personnel administration, such as national registration number, residence certificate, work permit, date of birth, address, marital status, family composition, bank account number, information related to salary and fringe benefits (mobile phone, motor car, etc.), payslips, individual accounts, holiday certificates.
As a Candidate
- information about clothing sizes to enable the company to provide suitable working clothes for employees
- name, address, e-mail address, telephone number
- photographs and video films for promotion purposes and/or communication with clients
- letters of application, curriculum vitae, cover letters and any notes made during the application interview
- information about the driving licence and the bonus-malus level at the insurance company
- information about education and work experience, assessment forms, results of possible tests or assessments, identification of a possible lack of knowledge or of other imperfections
- checks on e-mail traffic and internet use
- working time registration
- name of a contact person who can be reached in the case of an emergency
- information regarding payroll and personnel administration, such as national registration number, residence certificate, work permit, date of birth, address, marital status, family composition, bank account number, information related to salary and fringe benefits ( mobile phone, motor car, etc.), payslips, individual accounts, holiday certificates.
1.4. As an employer, client or any other business relation
- name, address, e-mail address, telephone number, bank account number.
LiNK sometimes consults public data, i.e. data subject to disclosure duty (e.g. appointment of Business Directors) or data which were published deliberately, such as information supplied by a website or data which are publicly known or which were published in the media.
2. Purposes of the Processing
Letters of application, curriculum vitae, notes made during an application interview will be processed with the aim to complete the entire recruitment procedure, serving simultaneously as legal justification to substantiate LiNK's custody law, which is to ensure the company's ability to assess an applicant to complete the entire recruitment procedure.
Information regarding payroll and personnel administration is collected and processed with the execution of the employment contract as legal justification and in order to comply with statutory obligations enforced by labour law and social security.
Data regarding time registration are collected and processed to comply with the statutory obligation to process payroll administration correctly and to check working hours, with the execution of the employment contract in LiNK's custody law as legal justification.
Data related to e-mail traffic and to internet usage are collected and processed to prevent illicit actions, to enforce rules about the use of online technologies, to secure the safety and/or proper functioning of IT- network systems along with the company's physical installations. The legal justification for this is the proper execution of the employment contract and LiNK's custody law ensuring LiNK's ability to warrant the above-mentioned interests.
Information about the driving licence and bonus/malus degree is collected and processed to determine an employee's legal rights to drive a company vehicle for professional purposes, with the proper execution of the employment contract and compliance with legal obligations as the legal justification.
The name/names of a contact person/persons are collected and processed in case of emergency when we need to contact a member of the family or a relative urgently, with the necessity to protect an employee's vital interests as legal justification.
Assessment forms, results of possible tests or identification of a possible lack of knowledge or of other imperfections are collected and processed in order to assess an employee and declare her/him in default if required, as part of LiNK's custody law, with the proper execution of the employment contract and the employer's legitimate interest as legal justification.
Images in which the employee may be formally recognised, registered by security cameras within the company premises will be collected and processed to prevent theft of company property, with LiNK's custody law ensuring the company's ability to protect company property from theft as legal justification.
Photographs and/or video films are collected and processed to be used for communication with clients and for promotion purposes, with the employee's explicit and preliminary consent. The employee's consent must be requested for before any photograhs or video pictures are made. The employee is always entitled to withdraw her/his consent, without affecting regular processing based upon the employee's consent prior to the withdrawal.
Information regarding clothing sizes is collected and processed in order to supply the employee with suitable working clothes, with the proper execution of the employment contract as LiNK's custody law.
Banking data are collected and processed in order to comply with contract handling concerning payments.
3. How Long Do We Keep Your Personal Data?
Your personal data are no longer stored than required for the purposes for which they were collected in the first place, as decribed in this Privacy Policy, Point 2, in accordance with applicable legally prescribed deadlines, possibly longer if we are compelled to do so by statutory limitation periods.
4. Your Rights as an Individual Person
• Right of Access
When we process your personal data you have right of access to your data as well as to certain additional information as described in this Privacy Policy. You are entitled to receive a copy of your personal records in our possession, either on paper or electronically, on condition that such will not adversely affect the rights and freedoms of others. If you wish to obtain extra copies LiNK may charge a reasonable compensation based on administrative cost.
• Right of Improvement, Deletion and Restriction
You are free to share your personal particulars with LiNK. Equally you have the right of requesting us to amend your personal data, to complete or to delete them. You acknowledge that certain services will be unaccessible if you refuse to supply personal data or if you request their removal. You may equally request the processing of your personal data to be limited.
• Right of Objection
You are always entitled to lodge an objection against the processing of your personal particulars on grave or legitimite grounds.
• Right of Data Transfer
You are always entitled to receive and/or transfer to third parties your personal records as they are processed by LiNK in a structural, accepted and digitalised form.
• Right of Withdrawing your Consent
Insofar as processing is based on your prior consent you have the right of withdrawing your consent.
• Automated Decision Making and Profiling
Processing your personal particulars does not entail profiling and is not submitted to automated decision making.
• Exercising Your Rights
You may exercise your rights by contacting LiNK, upon presentation of your identity card.
• Right of Filing a Complaint with a Supervisory Authority
If in your opinion our way of processing you personal particulars contravenes the law on data protection you have the right of filing a complaint with a supervisory authority. The Belgian Supervising Authority for Data Protection is located at: Drukpersstraat 35, 1000 Brussel, Tel. +32 (0)2/274.48.00 Fax +32 (0)2/274.48.35 E-mail: commission@privacycommission.be. Filing a complaint does not exclude any procedure in a civil court.
5. Technical and Organisational Measures
• LiNK has developed safety measures technically and organisationally adapted to prevent destruction, falsification, loss, alterations, unpermitted access or notification to third parties by mistake of collected personal data as well as any other unpermitted processing of these data.
• In no case can LiNK be held liable for any direct or indirect damage caused by wrongful or illegal usage of personal data by third parties.
• You must always observe safety regulations, amongst others by preventing any unpermitted access to your login and personal code, i.e. you are the only person responsible for any usage of the website on your computer, IP-address, your identification data and their confidentiality.
6. Who Has Access to Your Personal Particulars?
• In order to process you personal data we grant access to
1. our staff members and our employees
2. the person concerned
3. processors whom we call upon for a specific assignment (e.g. IT-service workers, accountants, personnel administration, insurance companies, etc.)
4. other third parties as necessary
• LiNK will warrant a similar level of protection by making contractual obligations binding for the above-mentioned parties, similar to this Privacy Policy.
7. Cookies
A "cookie" is a small file which is sent by LiNK's server and which is stored on your computer's hard disk. We are the sole party able to read the information contained in these cookies and we can do this only during the length of your visit to the website.
Our website applies cookies and similar technology to discern your user preferences from those of other visitors to our website. This will assist us in offering you an improved user experience when visiting our website. It will also allow us to optimalise our website.
As a result of recent legislative changes all websites in certain parts of the European Union are obliged to request your permission to use or store cookies or similar technology on your computers or mobile appliances. The cookie policy outlined herein will give you clear and detailed information about the cookies we use and their goal.
The Website uses the following cookies:
Functional cookies are essential cookies that ensure that de website functions properly and that your preferences (e.g. language, region) are saved.
Analytical cookies allow us to analyse website use and to improve the visitor's experience.
The aim of marketing cookies is to personalise your experience and to send you relevant content and offers, on this website and other websites.
For cookies placed by third parties (e.g. Google Analytics) we refer to declarations on the subject at their respective websites. We, however, do not influence the contents of such declarations, nor the contents of third party cookies (Google Analytics cookies).
You are entitled to refuse or to block cookies by modifying your navigation system. Deactivating cookies may, however, entail that you are unable to use a number of website functions.
Should you have any questions, remarks or complaints regarding our Privacy Policy, the processing of your personal data, or if you wish to file a request complying with our Privacy Policy, please contact us in one of the following ways:
• by e-mail to: info@linkengineeringgroup.com
• by mail to: Sint-Pietersvliet 3, 2000 Antwerpen.
You will find more information about cookies on: https://www.allaboutcookies.or...
You will find more information on online behavioural advertising and online privacy on: https://www.youronlinechoices....